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Intake Pathways & Onboarding

Onboarding is the same pathway for all participants.

Referral source can differ, but the onboarding method stays consistent.

Referral Sources

We accept referrals from a wide range of sources and work collaboratively to ensure each transition into service is safe, well-planned and participant-centred. Whether a referral is proactive or urgent, community-based or statutory, our focus remains the same: clarity, continuity and a stable start.

Referrals may come from:

  • Support Coordinators and Specialist Support Coordinators
  • Hospital social work and discharge teams
  • Inpatient mental health services, including secure settings
  • Justice and transition pathways
  • Child protection and statutory services where applicable
  • Allied health professionals and clinical teams
  • Housing providers and community partners
  • Participants, nominees, guardians or other decision-makers

What we collect at intake

Intake is about setting the right foundation. We gather the information needed to create a safe, informed and realistic starting point, so supports can begin smoothly and stay aligned from day one.

At intake we collect:

  • Participant goals and the key supports being requested
  • Preferred living setting, including housing needs and accommodation enquiries
  • Support intensity, preferences and roster requirements
  • Stakeholder details, roles and preferred reporting frequency
  • Consent and information-sharing preferences
  • Transport needs and mobility or accessibility considerations
  • Risks and escalation requirements relevant to the setting
  • Practitioner documents that guide implementation, where available

What onboarding sets up

Onboarding establishes the operational framework for delivery. It defines how supports are implemented day to day, confirms stakeholder communication pathways, sets reporting frequency and recipients, and documents escalation processes, including after-hours contact. Staff receive clear briefings and shift guidance, so expectations, routines and boundaries are consistent from commencement.

Secure-setting, justice and child protection pathway referrals

Some referrals begin within custody, remand or secure inpatient mental health settings. While the starting point may differ, our model of care does not. Every participant enters the service with the same focus on dignity, choice and stability.

Where referrals originate from secure or statutory pathways:

  • Onboarding captures the referral context and any additional restrictions that affect implementation
  • Support delivery remains participant-led and focused on wellbeing and progress
  • Jane’s Care does not perform custodial, supervisory, enforcement or compliance-monitoring roles

Our role is to provide a bridge into community life, not to replicate institutional systems. Regardless of where someone begins, our approach stays grounded in support, not control.

Workforce mobilisation and training

Workforce preparation is managed in-house through a dedicated onboarding and training environment at head office. This enables timely mobilisation while maintaining quality and compliance.

Preparation includes participant-specific onboarding and refreshers, space for Behaviour Support and external practitioner briefings and the ability to rapidly brief teams when risk profiles or circumstances change. This ensures supports commence with clarity and remain aligned as needs evolve.

Frequently Asked Questions

Who can make a referral to Jane’s Care?

Referrals may come from Support Coordinators, hospitals, inpatient services, justice pathways, professionals, participants or their nominees.

Is the onboarding process different for each referral source?

No. While referral sources vary, the onboarding pathway remains consistent for all participants.

What information is required during intake?

Intake collects goals, support needs, preferences, risks, stakeholders, consent settings, transport needs and relevant practitioner documentation.

How long does onboarding take?

Timeframes depend on urgency, complexity and information availability. The focus is on setting up safe, consistent delivery from day one.
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